Description

About the job:
We are seeking a Payroll Coordinator for the Office of Financial Management (OFM), Office of the Governor, and the Office of Independent Investigations (OII) for the timely and accurate processing of payroll, benefits, time and attendance related documents for employees of these agencies.

As a Payroll Coordinator you will need to have a journey level understanding and working ability required to process day-to-day payroll actions, updates, and multiple functions related to employee payroll, time, leave, misc. deductions and benefits. You will need to be up to date on state, federal, and other various state reporting requirements related to employee benefits, tax reporting, and other employee payroll and benefits related items.

Note: This is a hybrid position where you have the option to work from home; however, you must also be available to come in person (to Olympia) when needed for team meetings, and to interpret in-person per staff requests.

About OFM:
Our work at the Office of Financial Management (OFM) serves as a crucial part of the decision-making that the governor, Legislature and state agencies do each year. As an employee of OFM, you will be part of a team of dedicated professionals who work hard every day to provide the vital information and services they need to serve the people of Washington.
What we Offer:

• Foster an environment of diversity, equity and inclusion. We strive to hire, cultivate and retain a competitive workforce that reflects the communities we serve.
• Encourage a healthy life/work balance by offering flexible/alternative work schedules, wellness program, mobile arrangements and telework opportunities. Most of the Communications team work remote majority of the time, and flexible schedules.
• Employees (and their families) have coverage options for medical, dental, vision and basic life insurance.
• Opportunity to enroll in state retirement programs and a deferred compensation plan.
• A minimum of 14 days of vacation leave per year and 12 paid holidays throughout the calendar year.
• OFM offers a commute trip reduction program, tuition reimbursement, membership to statewide Business Resource Groups and an Infants-at-Work program.

Visit our Benefits page for more information.

Duties

What you'll do:

• Process payroll, time and benefit functions for the OFM and the Governor’s Office using a strict schedule of deadlines on rigid and varying timelines.
  • Review payroll documents to ensure they are complete, accurate, and are in compliance with state/federal requirements.
  • Process deduction updates and additional payment entries (medical premium adjustments, taxable meals, retention/recruitment incentives, etc.).
  • Process W-4, automatic deposit changes and work schedule changes.

• Interpret, adapt, and apply state, federal and other state laws, rules, agency policies and procedures that directly affect payroll, leave, employee benefits and other personnel related actions.
  • Provide information and guidance for new and current employee inquiries related to retirement, life and long-term disability insurance, flexible spending arrangement (FSA), deferred compensation, open enrollment and other personnel and payroll actions.
  • Provide information and training for employees, supervisors and managers using MyPortal.
  • Provide payroll, benefit, and leave information for periodic new employee orientations (NEO).
  • Explain human resource policies, employee benefits, and other payroll related rules to employees, supervisors, and managers.

Qualifications

Required Qualifications:

• At least 12 quarter or 8 semester college hours in accounting, auditing, budgeting, or relevant field. One year of experience in HRMS or payroll software may substitute for college hours;
• Two (2) years of professional experience in accounting, auditing, budgeting, or relevant field; and
• One (1) year experience performing payroll related activities (may be gained concurrently).

Desired Qualifications:

• Experience using HRMS, 24/7 (HCA), ERA (DRS) and AFRS or similar payroll system;
• Ability to research and analyze information from multiple sources;
• The understanding of the importance of providing high quality customer service; and
• The ability to work both independently and as a member of a unified work unit.

Supplemental Information

Application Process:

How to Apply
Interested? We would love to hear from you. Click “Apply” at the top of this page to start your application (you can save the application and come back to it, if needed).

Please include the following along with your application:

• A letter of interest describing your specific qualifications about this position.
• A resume detailing your applicable experience and education.
• At least three professional references with current telephone numbers.

We will directly contact the top candidates to interview for this position. Because we base our selection on the information you provide, it is in your best interest to identify the knowledge, skills and abilities that address the required and desirable qualifications we described above.

Questions:
For questions about this recruitment or to request reasonable accommodation in the application process, please email Rob Bamba at [email protected]. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules. For more information, please see WAC 357-19-195. http://www.careers.wa.gov