Job Overview
The Payroll Specialist will handle and support payroll actions for multiple states while coordinating with the accounting, payroll and HR Teams on HRIS processes. The role requires a high-level attention to detail, ensuring accurate and timely payroll processing while providing exceptional support to our employees regarding payroll-related inquiries.

As a payroll point-of-contact, this position facilitates both quarterly and yearly tax matters, including filings, internal correspondence, and external correspondence with third parties, ensuring compliance with all applicable laws and regulations at both a federal and state level.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Administer and execute the biweekly payroll processing for all employees across multiple states, ensuring accuracy and timeliness
• Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/ State requirements on a recurring basis
• Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally
• Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes
• Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes
• Responsible for system build and framework. Both for general processes as well as annual events (i.e. Open Enrollment, Annual Review)
• Identify data needs and opportunities to streamline or automate. Provide documentation, communication and implement
• Assist with payroll, 401k and workers compensation audits
• Ensure appropriate employee FLSA compliance and correct employee status
• Support the facilitation of the registration of the business into new states for withholding and unemployment taxes as the business expands
• Process verifications of employment, ensuring timeliness of completion
• Ensure payroll procedures comply with federal, state, and local regulations. Keep up to date with changes in payroll laws and regulations
• Ensure compliance with policies, processes, and practices.
• Perform other duties and responsibilities as assigned

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree in Human Resources, Business, Finance or related field, or equivalent combination of related experience with High School/GED
• Minimum of 3-5years’ experience in payroll processing for a multi-state organization
• In-depth knowledge of payroll principles, tax laws, practice and procedures
• Familiarity with payroll software systems, experience with UKG highly preferred

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong verbal and written skills
• Collaborative work style; high team-orientation
• Strong attention to detail; strong compliance orientation
• Strong attention to detail; strong compliance orientation; high quality of work product
• Ability to prioritize; effective time management
• Self-directed; ability to proactively ask questions and surface issues/ concerns
• Professional maturity, integrity, ability to maintain confidential data and information
• Strong business acumen; strong fiscal and technical aptitude
• Strong skills in MS Word, Excel, and PowerPoint

PHYSICAL DEMANDS:

• Requires ability to sit for long periods of time.
• Requires manual dexterity to operate computer, keyboard, and other office equipment.

WORK ENVIRONMENT:

• Typical office environment.
• The noise level in the work environment is usually quiet
• Regular and predictable attendance at the designated work site is required

If you are passionate about payroll management and have the skills necessary to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Payroll Specialist.

Job Type: Full-time

Pay: $53,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Payroll: 1 year (Required)
• Organizational skills: 1 year (Required)
• Microsoft Word: 1 year (Required)

Ability to Commute:

• Pleasant Hill, IA 50327 (Preferred)

Ability to Relocate:

• Pleasant Hill, IA 50327: Relocate before starting work (Required)

Work Location: Hybrid remote in Pleasant Hill, IA 50327