Police Records Supervisor - City of Birmingham
- The Personnel Board of Jefferson County
- AL
- Full Time
- 23 days ago
Salary
N/A
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Job Description
TARGET CLOSE DATE:
09/09/2024 Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.
Grade 19 The pay range for the listed pay grade varies depending on the employing agency. Click
HERE
and then select the desired agency to view the pay range for that employer. JOB SUMMARY:
The City of Birmingham is in search of a Police Records Supervisor to ensure efficient and effective records management and support services for the city's various departments, requesting agencies, the public, and the Police department. This role involves developing policies, procedures, and standards for records management, as well as conducting training seminars and workshops to educate department members on these systems. The supervisor will also serve as a liaison, communicating and collaborating with various stakeholders to relay information about department activities. Additional responsibilities include monitoring all records entering and exiting the facility, disposing of public records, and managing the daily operations of the records department. The Police Records Supervisor's work is governed by federal, state, and local laws, ordinances, and procedures related to records management, and includes supervising other records management staff. ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM:
The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants, who want to make a positive impact on our communities. We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more.
A CAREER WITHIN THE MERIT SYSTEM:
The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama. These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.
ABOUT BIRMINGHAM
Adorning the name “The Magic City,” Birmingham, Alabama is a vibrant place of outstanding communities and unlimited potential. Consisting of a population of over 200,000 and serving as the central hub of a metropolitan area of over 1.1 million, Birmingham is the largest city and the economic center of the State of Alabama. Birmingham offers an array of advantages that make it a perfect place to start or grow your career. Today’s Birmingham serves as an economic, cultural, and societal leader for the Southeast. It is home to world-class universities and medical research facilities and professionals, a critically acclaimed culinary arts scene bursting with eclectic restaurants, a thriving arts community, a diverse range of local music venues and events, national and international sports and athletic competitions, and a progressive business climate with a strong entrepreneurial spirit and a devotion to social justice. Sitting in the foothills of the Appalachian Mountains, Birmingham also provides an abundance of natural and scenic wonders, beautiful parks, hiking and biking trails, and mild weather to complement virtually any lifestyle or adventure. Birmingham provides these amenities, along with a robust, diverse and inclusive lifestyle, all while remaining as one of the most affordable cities to live in the nation.
A CAREER WITH THE CITY OF BIRMINGHAM
With the motto of Putting People First, the City of Birmingham works to ensure employees and the citizens of Birmingham are the number one priority. Employment with the City provides an opportunity to work in an environment that fosters a culture of teamwork and community, supports equity and justice, promotes employee growth and development, and encourages individualism, while also emphasizing accountability to fellow coworkers and the community. Putting People First also means that, as an employer, the City of Birmingham strives to provide and maintain a highly competitive compensation structure, excellent health and medical benefits, and a strong and secure retirement and pension plan, along with other employee wellness benefits and programs. Working with the City of Birmingham provides not only the opportunity for a productive and secure career, but also a career that provides meaning and the opportunity to truly make a difference.
To learn more about the City of Birmingham, please visit
www.birminghamal.gov
. MINIMUM QUALIFICATIONS:
To be considered for employment in this position, a candidate must possess the following:
- Possession of a valid driver's license.
- Experience working in a position (e.g., records technician, records clerk, police records supervisor, or related) with primary responsibilities involving the storage, maintenance, and retention of departmental/organizational records to include: electronic tracking of physical and electronic records, maintaining record databases, retrieving records in response to requests (e.g., FOIA requests), ensuring the physical storage of records in accordance with established records management policies, and complying with municipal/state record retention policies, laws, and retention schedules.
- Experience working as a lead worker to peer and/or support staff including assigning and reviewing work and providing feedback and training.
- Experience performing administrative functions including drafting correspondence and documentation (e.g. memos, ordinances, contracts, resolutions) and producing reports in order to support professional staff.
- Willingness to obtain NCIC certification within 9 months of employment
- Willingness to submit to a criminal background check and polygraph test as part of the pre-employment process
PREFERRED QUALIFICATIONS:
Preferred qualifications are experiences, education, and/or other job-related qualifications considered to be highly desirable by Merit System agencies. One or more of the preferred qualifications may be used by the hiring agency to identify applicants to invite to participate in subsequent selection processes.
- NCIC Certification
- Certified Records Manager
- Experience with and knowledge of law enforcement databases (e.g., ALACOP, New World, LERNS, or other law enforcement systems).
JOB DUTIES:
Typical job duties include, but are not necessarily limited to:
- Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities.
- Provides service to internal and/or external customers.
- Manages the daily operations of a 24/7 high-volume data entry unit by generating reports and receiving and verifying information to ensure the processing of data.
- Communicates and collaborates with various parties and organizations (e.g., department heads, employees, citizens, board and council members, vendors, etc.) by responding to inquiries, tracking internal and external communications, and drafting correspondence to disseminate and receive information related to department/organization activity.
- Prepares and processes invoices by creating and sending billing statements and collecting payments to ensure customers’ balance is paid for services rendered.
- Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
COMPENSATION & BENEFITS:
The City of Birmingham offers a competitive compensation and benefits package, including:
- Salary range: $41,288 - $64,043 (starting salary is commensurate with education and experience)
- Flexible work arrangements including remote/telework options for up to two days per week and alternative work schedules.
- A City-sponsored pension retirement plan. The City of Birmingham provides a Tier 3 “defined benefit” plan where employee retirement payments are computed using a formula that considers several factors, such as length of employment and salary history.
- Excellent medical insurance with employee monthly contribution as low as $32.50/month
- Dental insurance
- Vision insurance
- Behavioral health plan
- Group Term Life & AD&D Insurance, Voluntary Term Life & AD&D, Whole Life Insurance, and Short-term Disability options
- Paid vacation and sick leave
- Generous holiday schedule
- Membership and admission benefits for City attractions such as the Birmingham Zoo, Birmingham Museum of Art, Southern Museum of Flight, and more.
COMPETENCIES:
- Adaptability & Flexibility
- Planning & Organizing
- Oral and Written Communication
- Mathematical & Statistical Skills
- Written Communication & Comprehension
- Training & Facilitation
- Learning & Memory
- Technical Skills
- Technical & Job Specific Knowledge
- Teamwork & Interpersonal
- Leadership & Management
- Heavy Equipment & Vehicle Use
- Sensory Abilities; Customer Service
- Self-Management & Initiative
- Reviewing, Inspecting & Auditing
- Researching & Referencing
- Computer & Technology Operations
- Professionalism & Integrity
- Problem Solving & Decision Making
CRITICAL KNOWLEDGES:
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of appropriate citizen interactions when dealing with the public.
- Knowledge of basic office equipment (e.g. telephone, smartphone, fax machine, copier, computer, calculator).
- Knowledge of computer fundamentals and software, including database, spreadsheet, and word processing software.
- Knowledge of English language grammar, punctuation, syntax, word usage, and sentence structure.
- Knowledge of principles involved in the management of staff/personnel.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office, Police department and/or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.
Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
For more information on this job description, please visit
http://www.pbjcal.org/employment/Descriptions
DISCLAIMER:
This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
ATTENTION Merit System Employees: Do not apply through this site.
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