Join a hardworking team in an agile environment and improve the lives of under-resourced girls.

Work Location: Selma, AL & Virtual

Aum Foundation USA, Inc

Mission Statement: Aum Foundation USA Inc. shall empower under-resourced females for success with the ultimate vision that they will be financially independent and socially responsible.

Company Summary

The Aum Foundation USA, Inc. (Aum Foundation) is a nonprofit organization that eliminates barriers and empowers high school juniors, seniors, and first-year college females to become successful community members. The Aum Foundation takes a holistic approach to supporting our future female leaders through our enrichment programs. We seek a highly organized and detail-oriented program/administrative assistant to keep our office running smoothly and efficiently. This is an excellent opportunity to assist our staff with diverse projects and provide general administrative support. Aum Foundation USA, Inc. is committed to creating an inclusive culture where all employees feel welcomed and valued.

The Program Assistant position is a part-time opening that requires in-person meetings and attendance at fundraising events. Must be able to work events and meetings on evening and weekends, though these are scheduled in advance with plenty of notice and respect for our staff's schedules.

Soft Skill Requirements:

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.
• Exhibit polite and professional communication via phone, e-mail, and in-person.
• Provide information by answering questions and requests.
• Contribute to team effort by accomplishing related results as needed.
• Support the team by performing organizational related tasks using strong communication skills.
• Ability to work with diverse and multi-disciplinary teams.

Administrative Responsibilities

• Proven experience as an administrative assistant or relevant position
• Detail-oriented and efficient
• Excellent time-management and organizational skills
• Outstanding verbal and written communication skills
• Provide administrative support to ensure efficient operation of the office.
• Organize and maintain files and databases confidentially.
• Receive invoices and review them for accuracy.
• Schedule and organize meetings/events and maintain multiple agendas.
• Maintain supplies and inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Coordinate staff travel arrangements, including transportation and accommodation.

Program Responsibilities

• Support planning and coordination of the program manager’s activities
• Coordinate Volunteers
• Coordinate Job Shadowing Opportunities
• Help build positive relationships within the team and external parties.
• Ensure technology is used correctly for all operations (virtual classes, presentations, etc.)
• Keep an up-to-date record of all Student and Mentor requirements.
• Maintain records and reports of program activity.
• Prepare paperwork and order class materials.
• Support growth and program development
• Collect timely feedback after each experience.
• Effectively multi-task a variety of projects simultaneously
• Manage time efficiently by establishing priorities.
• Engage in Business Development and fundraising efforts.
• Attend events, classes, programs, and meetings as necessary.
• Represent the Organization at events as needed

Basic Qualifications

• Associates Degree required (Bachelors Preferred)
• Administrative experience
• Requires proficiency with Microsoft Suite; Outlook, Word, Excel, PowerPoint;
• Detail oriented and organized
• Demonstrated excellent written and oral communication skills
• Ability to work Independently.
• Must have the ability to engage with others in a highly collaborative environment
• Must be able to work one Sunday a month (approximately 6 hours)

Desired Qualifications

• Prior experience with a nonprofit not required, but a plus
• Ability to multi-task
• Excellent organizational skills.
• Excellent computer literacy skills
• Fundraising experience
• A passion for the Mission of Aum Foundation

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

EOE:

Aum Foundation is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you available to work one Sunday a month?

Ability to Relocate:

• Montgomery, AL: Relocate before starting work (Required)

Work Location: In person