REQUIREMENT DETAILS

Job Title: IT Project Coordinator
Location: Sunnyvale, CA- Hybrid
Duration: 6-month contract with possible extension
Pay Rate: $50/hr W2

Client Notes:

• minimum of 3 years, but if they have more that's fine - this is not a senior role
• certifications are not necessary but would be helpful
• administrative duty
• background within PMO organization
• Major tools: smartsheets
• Anaplan would be helpful but not necessary
• project management processes
• set up meetings, follow up on tasks done by project resources and manage schedule
• Working in industry is not necessary for this role
• Waterfall methodology

Position Summary

Utilize project management tools, performs all or some aspects of project support, including developing and analyzing project schedules, project documentation, budget planning and financial analysis, developing and monitoring project controls, and develop reports and metrics for project manager and team members. Serves as a contact for project team members and support program managers and project managers in the execution of projects. Adhere to Intuitive PMO playbook procedures and documentation to ensure successful administration of projects during initiation, planning, execution and closure.

Responsibilities

Collaborate closely with the Project Manager to prepare detailed project schedules and comprehensive documentation. Perform various coordinating tasks, including scheduling meetings, documenting risks and issues, and handling administrative duties. Maintain project documentation and handle project queries and ensure tasks are updated on a timely basis. This requires the person to possess excellent time management and communication skills, be able to collaborate with external and internal teams to deliver results on deadlines.

Responsibilities include:

• Assist project manager in maintaining project plans, budget, actions, and key risks.
• Gather progress for tasks and assignments, and revise project plan as needed.
• Regularly communicate status to project manager, team and stakeholders.
• Prepare and maintain all project documentation ensuring accuracy and completeness in accordance with PMO playbook standards
• Resolve all open items during project closure, archiving information and documents. Complete a post project lessons learned / retrospective.
• Develop and maintain effective working relationships with project sponsors, vendors, and key stakeholders
• Identify cost variances, key risks and recommend corrective action.

Qualifications

Minimum:

• 3 years of experience supporting one or more moderately complex IT projects
• Excellent verbal and written skills
• Proactive problem solver and can-do attitude
• Ability to prioritize workload with competing priorities
• Passion to learn new tools and project management process
• Good understanding of project management principles and methodologies
• Proficient in using project management tools e.g. Smartsheet, Anaplan
• Expertise with MS office tools (Word, Excel, Outlook, etc.)

Desired

• Experience working in a PMO environment utilizing standards and best practices
• Experience supporting project for implementing and upgrading collaboration tools (Zoom, Office360, Slack, Box, Lucid)
• Understanding of IT roles and responsibilities
• Certified associate in project management (CAPM) certification from PMI.

Job Type: Contract

Pay: $50.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance

Compensation Package:

• Weekly pay

Schedule:

• 8 hour shift

Work Location: In person