Department Information

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  This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
• This position is permanent part-time, paid on an hourly basis, and will work between 20 - 40 hours per week based on Regional, unit and workload needs.

Description of Job

About the Work Unit
The Right-of-Way (ROW) Unit exists to define, acquire, and manage real property for the construction, operation, and maintenance of the state transportation system in Region 4, covering Northeast Colorado, and provide relocation services in compliance with the Uniform Relocation Assistance and Real Property Acquisition Act of 1970. This team also provides guidance, support and oversight of local agency projects.

About the Position
This part-time Property Management Specialist, classified as Real Estate Specialist III, performs multi-faceted responsibilities for Region 4’s ROW Unit. This specialty area is unique because it includes portions of all the other ROW specialty areas including the appraisal, survey and ROW plans.

This Property Management Specialist independently prepares value findings, determines lease rates, and manages certain aspects of the appraisal process. This position negotiates sales and leases of Region-owned properties, including conducting closings on the sale of such properties. This Property Management Specialist maintains knowledge of the complex legal requirements applicable to management of properties purchased with federal-aid transportation funds, as well as a thorough knowledge and understanding of the many federal and state statutes, regulations, policy and procedural directives applicable to such activities.

Major duties include but are not limited to:

• Responsible for all aspects of the sale and exchange of CDOT-owned excess and remainder land parcels within Region 4, including researching the history of the parcels, coordinating internal referrals with all specialty areas, and obtaining required approvals.
• Ensures that all sales and conveyances comply with all procedures mandated by statutes, regulations, and CDOT and Federal Highway Administration (FHWA) policy and procedural directives and interprets such requirements.
• Prepares conveyance deeds and manages all aspects of the closings for such real property transactions.
• Serves as the central point of contact for requestors and persons and entities with statutory rights of refusal during the entire disposal or trade process including explaining the process, coordinating needed information, responding to questions, and providing guidance on the process.
• Determines how to apply surveying, legal, real estate, appraisal, and environmental theory and principles to property disposal transactions, leasing and licensing in compliance with state and federal requirements.
• Identifies and secures services needed for the protection and maintenance of CDOT property. Manages or assists maintenance personnel with the management of CDOT owned properties obtained through the Region's ROW Unit.
• Reviews referrals for proposed building site development plans, subdivision plats, annexations, zoning requests and street vacations from local governmental entities and prepares written comments and responses.
• Works with CDOT Region 4 Permits Section and Maintenance Section on access, utilities, and special use permits including coordinating prerequisites and preparing access crossing licenses as needed for certain allowed uses of Region 4 ROW.
• Responsible for all aspects of the leasing of CDOT-owned properties within Region 4 including inspection of requested area, researching the relevant history of the subject parcels and coordinating potential leases and licenses with all interested parties.
• Obtains appraisals or market studies by coordinating with Region 4 staff appraisers to determine lease rates, or in instances where under market leases are appropriate, obtains all required approvals and justifications.
• Negotiates the terms and conditions of the leases and licenses, obtains required approvals for acceptable non-standard provisions, manages all aspects of the closings for the transactions, and works with Statewide Property Management to ensure lease is entered into tracking system.
• Participates the creation of intergovernmental agreements allowing certain uses of Region-owned ROW.
• Resolves disputes between recorded deeds, CDOT plans, and actual field measurements.
• Performs property management advisory support to all disciplines of the ROW Unit, and all CDOT specialty units regarding CDOT and Local Public Agency projects including assisting in providing historical and detailed information regarding past CDOT projects and providing guidance as necessary on property management issues on current projects.
• Organizes and maintains files for each property management parcel and issue according to ROW Manual requirements, including copies of all pertinent research and original documentation required for property disposals, leases, devolutions, annexations, etc.
• Maintains an inventory of all CDOT- owned properties in Region 4 and uses such inventory to respond to property and ROW inquiries from CDOT personnel, its consultants, other state and local agencies, and the general public.
• Other duties as assigned.

• Your schedule will part-time 20 - 40 hours per week, primarily between the hours of 8:00 am – 5:00 pm , Monday-Friday, with opportunity for a flexible schedule
• After a training period, you will likely work a hybrid schedule with a combination of in-office and remote work
• Daytime travel during working hours is required to visit properties, building sites, meet with landowners and other meetings.
• Occasional overnight travel is required to meet with landowners or attend training
• Required to drive CDOT vehicles.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• 6 years of full-time professional work experience in a field related to the Major Job Duties with 2 of those years primarily focused on real estate abstracting/title work, right of way plan development, property management for a public entity, property appraisal/valuation, right of way negotiations, land acquisition, relocation or land-surveying.

• A bachelor’s degree from an accredited college or university in real estate, public administration, accounting, business, urban/regional planning, law or a closely related degree AND 2 years of full-time professional work experience with a primary focus on real estate abstracting/title work, right of way plan development, property management for a public entity, property appraisal/valuation, right of way negotiations, land acquisition, relocation or land-surveying.

• A master’s degree from an accredited college or university in real estate, public administration, accounting, business, urban/regional planning or law.

• A doctorate degree from an accredited college or university in real estate, public administration, accounting, business, urban/regional planning or law.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
• A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Knowledge and understanding of real estate law, theory and practice, including document preparation, acquisitions, closings, determination of fair market valuation, condemnations and property leasing and management in a transportation context;
• Experience reading and interpreting transportation design drawings and right of way plans;
• Familiarity with CDOT and FHWA policies and procedural directives related to property management and acquisition.
• Experience conducting property disposal transactions in compliance with state and federal requirements;
• Familiarity/experience working with appraisals;
• Familiarity with survey plans;
• Excellent oral and written communication skills including presentation skills; ability to explain complex technical information in layman's terms;
• Strong customer service skills and experience; proven ability to deal with difficult customers and situations;
• Excellent analytical, problem-solving, reasoning and decision making skills;
• Attention to detail and accuracy;
• Ability to work with general public, professionals, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Excellent planning, organizational time and project management skills and experience;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Resourcefulness, willingness to take initiative to gather information and foster solutions;
• Proven ability to work independently;
• Effective research skills and experience;
• Ability to quickly learn from others and to work in a team environment;
• Strong computer skills, including fluency in MS office Suite Gmail, and SAP, and the ability to quickly learn other software systems.

Supplemental Information

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.