Essential Job Functions

• Manage all administrative aspects of the Title X grant, including application process, budgeting, reporting, and compliance.
• Ensure that public grant funds are utilized effectively and in accordance with established guidelines.
• In collaboration with the Chief Compliance Officer, monitors grant activities to ensure compliance with Title X (or other grant) regulations, federal guidelines, and organizations policies. Develop and implement strategies to address any compliance issues that may arise.
• Provides administrative support for other grant-related activities, including data collection, reporting, and maintaining organized records.
• Acts as a liaison between departments to ensure cohesive grant management, scheduling meetings, preparing agendas, and addressing concerns in real-time.
• Provide non-clinical training and support to staff members involved in Title X grant activities, ensuring they understand their roles and responsibilities and are equipped to fulfill them effectively.
• Works with CFO (Chief Financial Officer) and CDO (Chief Development Officer) to evaluate potential grant opportunities, oversee the grant calendar, and ensure timely application and reporting.
• Attends and participates in all mandatory training and meetings and engages in professional development opportunities.
• Represent Planned Parenthood Association of Utah professionally with funding partners, community stakeholders, and during public engagements, promoting the organization's mission and services.

Minimum Qualifications

• Experience in grant administration or project management focused roles. Preferably with a focus on Title X or other federally funded programs.
• Strong project coordination, task tracking, and problem-solving skills.
• Excellent communication abilities with proficiency in preparing clear and persuasive written materials.
• Detail-oriented with strong time management skills; adept at working under tight deadlines.
• Experience in financial tracking, budget preparation, and administrative support.
• Proficiency in Microsoft Office Suite required.
• In-depth knowledge in federal grant management principles and practices with Title X experience preferred but not required.
• Actively supports and respects diversity, contributing to an inclusive working and service environment.

Competencies & Essential Skills

• Analytical Thinking: Skilled in analyzing data and evaluating outcomes to enhance grant-related strategies.
• Communication: Exceptional interpersonal and communication skills, capable of effectively negotiating and resolving conflicts.
• Time Management: Efficient in managing multiple tasks and responsibilities in a fast-paced environment.
• Knowledge Expertise: Comprehensive understanding of nonprofit operations and grant management.
• Organizational Skills: Strong organizational and planning skills, capable of managing complex projects and schedules.
• Decision-Making: Sound judgment and decision-making abilities, with a focus on meticulous detail and accuracy.
• Technical Proficiency: Advanced knowledge of database management and data analysis tools, with a focus on financial and performance metrics.
• Compliance and Ethics: Strong commitment to ethical practices and adherence to funding regulations.