Job Title: Ringling HR Representative
Location: Sarasota, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57830
Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at https://www.ringling.org/about-ringling/careers.

Responsibilities

The Ringling HR Representative provides administrative support and assists with various HR functions at The Ringling Museum (located in Sarasota, FL) in the Human Resources Office.

Typical responsibilities include:

• Administrative functions including purchasing, budget monitoring, and interdepartmental payments.
• Enthusiastic customer service answering general HR-related inquiries (phone/email/in-person) and, as needed, routing to the most appropriate Ringling HR team member.
• Processes all outgoing and sorts all incoming U.S. mail using a postage machine. Runs monthly mail reports for Accounting, creates shipping/mailing labels, and orders shipping supplies.
• Coordinates the review, tracking, and documentation of compliance trainings, staff safety certification trainings, and other job specific trainings.
• Maintains the integrity and confidentiality of HR files and records, performing periodic audits.
• Researches and compiles information for Ringling employee communications.

As needed, this role:

• Supports recruitment functions, conducts employee onboarding, compiles new hire information packets and forms, facilitates new Ringling badges and FSU cards, and orders replacements.
• Maintains labor law and other required posters across campus.
• Aides in the planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists with special projects, presentations, and other tasks.
• Serves as backup for Ringling Volunteer Services administrative functions and volunteer intakes and may provide administrative support to other Ringling departments based on the needs of The Ringling.

Skills important to this role include:

• Advanced knowledge of Microsoft Office Suite to include Excel, Outlook, and Word.
• Ability to prioritize, organize and perform multiple work assignments with a high level of attention to detail.
• Working effectively in a team environment and establishing/maintaining positive working relationships with a wide variety of stakeholders.
• Effective and professional communication via phone, email, and in-person.
• Problem-solving oriented with the ability to handle unexpected or difficult situations in the workplace.

Qualifications

Education

• Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Previous experience using PeopleSoft or other HR Information systems/software
• Prior experience in a non-profit or university setting

Anticipated Salary Range

Rate of Pay: The starting salary is $36,250, but will be commensurate with education and experience. Find out more about our comprehensive benefits package under the "FSU Total Rewards" section.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Your application is not complete until you have uploaded:

• A position-relevant resume that includes relevant experience, course work, and skills
• A cover letter that details your interest in The Ringling and why you feel you are good fit for the role.
• Contact information (phone and/or email) for at least 3 professional references

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

Working Hours: Monday - Friday from 8:00 AM to 5:00 PM with a one hour meal period. This role may be required at times to work a flexible schedule including nights, weekends, special events, and holidays based on the needs of The Ringling.

• This position is based in Sarasota, FL.
• This is a USPS position.
• This position requires successful completion of a criminal history background check to include fingerprinting.
• Please note a work sample will be administered if selected for interview.
• This position is being re-advertised. Previous applicants need not reapply.

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or [email protected].

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.