Denver Public Schools

SPECIALIST, ONLINE BILL PAY

  • Denver Public Schools
  • Denver, CO 80203
  • 11 days ago

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Job Description

SPECIALIST, ONLINE BILL PAY (JOB ID: 50633)

FINANCE

Traditional 235 work days

FTE: 1.0

Salary Range: $56,277 - $68,243

Essential Functions and Objectives:

Administers and manages activities within a specific area of a responsibility.

Serves as the subject matter expert and applies gained knowledge to execute, maintain and improve systems, programs, or processes.

Analyzes data and supports end user of the online bill pay system used for payment of student fees (currently Heartland MySchoolBucks or MSB).

Provides various support and conducts activities related to logistics, reporting, training, communications, and processes.

Participates in the planning and implementation of new initiatives.

Assesses and troubleshoots escalated problems and applies expert understanding to resolve complex challenges of stakeholders; focuses on root cause identification in order to achieve systemic and sustainable improvement.

Approves and documents exceptions for compliance record keeping and reporting.

Ensures appropriate key stakeholder involvement in planning, goal-setting, and implementation to achieve buy-in of work products.

Ensures purposeful, positive and professional interactions and relationships with all stakeholders; enables consistent application of work products across the district.

Identifies opportunities for improvement, prioritizes, and recommends solutions to management.

Implements approved enhancements to ensure consistency across the district.

identifies opportunities to reduce costs; analyzes available data, trends, and feedback, and ensures compliance with expectations for optimal operation and goal achievement.

Run reports and perform analysis on SAF transactions, products, invoices, and end user use.

Reach out to individual schools and resolve any discrepancies.

This includes product and invoice discrepancies, items that are missing or deleted, refunds, reimbursements fee.

Validate the accuracy of data, figures, transactions, entries, and postings recorded by SAF end users.

Reconciliation of SAF transactions between bank statement and GL.

Research and make necessary adjustments on a monthly basis.

Review deposits, petty cash transactions, missing items, smartsheet submissions etc.

Run reports and identify errors with Purchase card and CB.

Research and resolve with accounting and end user.

Complete fund analytics per accounting requirements.

Prepare JEs timely with supporting documentation.

Analyze, report and perform transfers for UMB from JPM and CSIP with supporting documentation.

Provide analysis for sales tax payments and missing MSB batches.

Make necessary adjustments into Infor.

Armored car service – Manage stops, analyze school use to ensure cost effectiveness and manage invoice payment thru AP.

Liaison between vendor, end user, SAF team, and other internal departments, such as accounting, AP, DOTs, finance, to resolve any SAF issues.

Maintain and update user access for MSB, DOTs, JP Morgan etc.

Assist in the development and enhancement of SAF policies and procedures.

Make improvements on an ongoing basis and document processes.

- Customer service - Respond to emails and phone calls.

Provide assistance to MSB coordinator as needed.

Knowledge, Experience & Other Qualifications:

Three (3) or more years of relevant experience.

Knowledge with Google Suite.

Effective time management and organizational skills.

Effective communication skills.

Strong attention to detail.

Effectively handle multiple demands and competing deadlines.

The ability to take responsibility for one’s own performance.

Work collaboratively with others on a team.

Aptitude for variety and changing expectations and fast-paced environment.

Education Requirements:

Bachelor's Degree or relevant work experience required.

Additional three (3) years of experience in relevant field may be substituted for degree.

Other information:

The COO Office has a dynamic team of highly experienced people working to maintain the integrity of Denver Public Schools and the accountability of what we do as a team.

We strive to meet all of the needs of our schools, Administrative buildings and constituents.

The operations team encompasses Facilities, Enterprise Management, Transportation, Technology, School of Choice, Planning and Assessment, Safety and Security, Program Management, Operations Outreach and Engagement, Finance and Operations Support Services.

We are the building blocks of the operations side of Denver Public Schools.

We stand on our core values Integrity, Accountability, Equity, Collaboration, Fun and of course Students First.

There are a lot of opportunities for anyone looking to work in an innovative, caring, and fast paced, growing entity.

Come and check out Team DPS.

Additional Information:

Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397Compensation Structures: http://thecommons.dpsk12.org/Page/244Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

About Denver Public Schools:

Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood.

Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation.

DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth.

Learn more at dpsk12.org.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation.

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

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