The Vail Valley Foundation (VVF) is seeking an experienced Volunteer and Operations Manager with attention to detail and a passion for the mission of the Vail Valley Foundation. The position plays a critical role within the larger Operations Department at the Vail Valley Foundation. The Volunteer and Operations Manager will take lead roles within the areas of volunteer management and coordination and provide Operations administrative support, as needed. This position reports directly to the Sr. Director, Operations. This position requires an outgoing, friendly, organized person who can plan and implement throughout the year and enjoys interacting with others in a fast-paced work environment.

PRIMARY RESPONSIBILITIES

Volunteer Manager

• Oversee and manage volunteer logistics tied to VVF events, programs and venues.
• Be the first point of contact for volunteers, volunteer coordinators and VVF Managers.
• Work with the Sr. Director, Operations and other VVF Managers to determine volunteer needs and build out volunteer plans.
• Manage the volunteer process including scheduling. recruitment, registration, onboarding, oversight, and recognition.
• Manage volunteer orientation process with volunteer coordinators.
• Oversee and maintain the volunteer database, to ensure all information is up-to-date and accurate.
• Develop and implement overall volunteer recruitment strategy and execution.
• Ensure communication strategy, calendar and methods are consistent with VVF brand standards and meet company expectations.

Operations Administrative Support

• Assist the Sr. Director, Operations with equipment, facility, contractors, vendors, and suppliers’ bids, invoicing and contracts.
• Support the Operations Team in the creation and management of comprehensive schedules and documents.
• Assist with VVF owned assets and warehouse operations.
• Assist with logistics across all events.

REQUIREMENTS

• Bachelor’s degree preferred
• Minimum 2 years of experience in event operations, preferred to include experience in managing volunteers.
• Proven organization, time-management, administrative and computer skills.
• Ability to work in a team environment.
• Ability to work closely, cooperatively, and professionally with internal and external associates.
• Self-initiative, attention to detail and a customer-centric philosophy.
• Previous experience working and excelling in a fast-paced, multi-level, project-based environment with emphasis on timelines, quality, and delivery.
• Exceptional relationship management, problem solving and negotiation skills.
• Ability to manage large groups of people and enjoy being on the front lines working with people.
• Excellent oral, written and communication skills.
• Capable of remaining focused and calm under stressful situations and able to quickly adapt to changing conditions.
• Working knowledge of budgets, forecasts and profit and loss statements.
• Strong computer skills utilizing Microsoft Office programs and general knowledge of Adobe Creative Cloud programs.
• Willingness to work irregular and long hours during events.
• Willingness to work in warehouse/storage units and outdoor conditions with variable weather.
• Must have a valid driver’s license and be able to successfully pass a Motor Vehicle background check.

ADDITIONAL DETAILS

This is a salaried, full-time year-round position eligible for all VVF employment benefits.

Salary Range: $60,000-65,000

(Applications will be accepted between 10/4/2024 and 12/15/2024)

Our employees are a critical part of who we are and employee wellness is an important priority for our organization. As a result, we offer an array of employee benefits which can be seen on the VVF website.

• Affordable HDHP employee and family health insurance plan
• Dental plan
• Vision plan
• Flexible Spending Account
• Health Savings Account with company match
• 401k retirement plans with company match
• Basic life insurance
• Short and long term disability plans
• Paid time off: 4+ weeks accrual on year 1
• Volunteer paid time off
• Employee Assistance Program
• Added Perks:

-Free employee ski pass

-Tickets to shows at the VPAC and The Amp

-Discounts at the GFRA concessions

-Tuition reimbursement

please apply with your cover letter, resume and references to this post or email [email protected] and put the position you're applying to in the subject line

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Word: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Avon, CO 81620: Relocate before starting work (Required)

Work Location: In person