About Maximus

At Maximus, we share an authentic desire to do something meaningful to help others succeed. We apply our deep operational expertise, technology innovation, and digitally enabled citizen engagement in new ways and help governments solve complex problems.

Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Italy, Saudi Arabia, Singapore, South Korea, Sweden and the United Kingdom.

Our mission is to affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people's lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus and their dedication to connecting citizens with the services they need from Government agencies.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process

Role Summary (Hybrid Role based in Victoria, B.C.)

Reporting to the VP, Finance, t he Office Coordinator is responsible for overseeing and coordinating various office operations and procedures. They will administer facility-related Service Desk Ticket, processing purchase and supply orders, issuing/revoking building access cards and contacting service providers to proactively address facilities issues. They will also coordinate facility and office activities, arrange catering and meeting spaces for events. Candidates for this role should have excellent communication, organizational, and multitasking skills, a strong attention to detail and the ability to work well with competing priorities. This position is often privy to confidential information and as such, requires a high degree of professionalism, diplomacy and discretion.

The Office Coordinator will be based in our Victoria, BC office, but will assist the VP, Finance in supporting corporate offices throughout Canada.

Your typical week at Maximus

• Point person for maintenance, mailing, supplies, and equipment maintenance
• Partner with HR to assist with onboarding activities as necessary
• Organize facility operations and procedures
• Coordinate with IT department on all office equipment deliveries and returns
• Maintain an inventory of office supplies
• Manage relationships with office vendors, service providers, and landlord, ensuring that all items are invoiced and remitted to Finance to be paid on time
• Provide general assistance to visitors and respond to general inquiries
• Maintain and respond to emails in shared inboxes Manage corporate-wide card access
• Assist Executive Manager in the management of executive calendars and corporate receipts, travel arrangements and other ad hoc administrative tasks as may be required
• Assist with catering and meeting room bookings

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Knowledge of health and safety procedures
• Intermediate level knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Excellent written and verbal communication in English.
• Ability to work without direct supervision.
• Strong organizational skills, the ability to prioritize multiple tasks, work efficiently, and meet deadlines.
• Ability to 'communicate up' (to Director / VP level).
• Interpersonal skills and the ability to work in a diverse environment

Education and Experience

High school diploma or GED equivalent required; some related post-secondary education preferred.

Occupational First Aid Certification preferred

Preference given to relevant experience in office environment.

Minimum 3 years administrative experience is required

Previous experience working as a site coordinator or office manager preferred.

Other

• Must be able to pass a Criminal Record Check

What we offer you

We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following:

• Competitive market-based salaries
• Comprehensive employer-paid benefits
• Four weeks of paid vacation
• Group Retirement Savings Plan
• Hybrid and remote work environments in Canada
• Annual paid bonus based on overall company performance

Employee appreciation events

Maximus Global Core Values

• Accountability - Accepting responsibility to solve problems and rise to each challenge
• Collaboration - Partnering to instill trust and working as one
• Compassion - Empowering humanity by applying empathy and insight to every interaction
• Customer Focus - Cultivating an authentic desire to help others succeed
• Innovation - Embracing change and championing new ways forward
• Respect - Valuing the work we do, who we do it with, and the people we serve

We will be accepting applications until 11:59pm (PST) on August 7, 2024.

We are passionate about our employees and place their well-being at the center of our people strategy. We are proud to foster a culture that values diversity, equity and inclusion, recognizing that this is paramount for the growth and success of our organization.

Please note that while all applications are appreciated, only those candidates selected for an interview will be contacted (No Agencies, Please).

EEO Statement
Maximus is passionate about our employees and place their well-being at the center of our people strategy. We are committed and proud to build a workforce that reflects the communities we serve. We value diversity, equity and inclusion and invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, ethnic and cultural origins, sexual orientations, veterans and gender identities recognizing that this is paramount for the growth and success of our organization.