Administrative Technician II - Fire - Golden, CO

We are currently recruiting qualified applicants for Administrative Technician II - Fire. Come see why the City of Golden is the place you want to be!

Why work at the City of Golden?
Being a Golden employee is more than just a job, it's a lifestyle. Golden is a vibrant outdoor community making it a great place to live, work and play.

Location, location, location – Work near great restaurants and shops, hit the trails, and enjoy the outdoor scenery of Clear Creek and the foothills. Convenient commuting from all directions.
Paid time off – Paid vacation starts at 16 days (that's over 3 weeks!), plus 12 days of sick time and 12 paid holidays each year.
Great benefits – The City matches up to 8% of your retirement contributions, plus offers a full-spectrum of benefits and perks, including tuition reimbursement (check it out)!

This position provides a wide variety of highly responsible, confidential, and complex administrative support to the Fire Department under the direction of the Fire Administrative Coordinator. Provides responsible and varied assigned administrative and sophisticated clerical support for the Golden Fire Department using independent judgment, initiative, and ability to handle multiple tasks and discretion with strong emphasis on office support.

JOB SUMMARY

Answers telephone and gives information to callers or routes call to appropriate personnel and places outgoing calls; greets citizens and guests; reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail. Files correspondence and other records. Make copies of correspondence or other printed matter.

Interacts with employees and citizens. Refers inquiries to appropriate personnel. Serves as interface between citizens and command staff to disseminate information when necessary.

Assists with all data entry to track the Stipend Program, Mileage and Expense Accounts for Volunteers for payment and reimbursement. Uses research techniques in various programs to provide accurate tracking for data input. Must be able to do many similar tasks in the absence of the Administrative Coordinator, i.e., Records Release, NFIRS review and completion of incident reports.

Establishes and maintains all fire department accounts payable files and records, including but not limited to paying invoices, tracking purchase requests and Visa Statement allocations for the department. Tracks all invoice information and status, reports, account payables, account receivables, Visa Reconciliation for all card holders, petty cash, and purchases.

Maintains mailing lists for the department to include sign-sheets for trainings and events. Tracks and reviews Work Detail in Emergency Reporting/ESO to track volunteer participation. Has working knowledge of fire reporting system Emergency Reporting/ESO and paging systems to use in research for verification of dates and times worked for Stipend reimbursement, miles and expense reimbursement and annual statistical reporting.

Needs to be proficient or able to train to a level of State Records Retention and Records Release statutes for Public Safety. Provides information and reports to support grants applicable to the department, specifically the Gaming Impact Grants and Jefferson County Impact Grants.

Supports the Training Division with the record files of the department as required by the State of Colorado Training Records and retention rules. Documents new certifications and renewals to the State Records Management System for all personnel.

Operates vehicle to run errands. Performs other related duties and responsibilities as required.

Completes monthly, quarterly, and annual data entry to support all programs of the fire department.

Coordinates purchasing of supplies; develops inventories with a solid knowledge of how to build Excel spreadsheets and Word documents to keep track of all inventories and supplies.

Performs other duties as assigned.

QUALIFICATIONS

High school diploma or G.E.D. Associate's degree or equivalent from a two-year college or technical school preferred. Minimum three years increasingly responsible administrative support.

Proficient computer utilization including MS Office, Outlook, and Internet required. Experience in public safety/fire/rescue/EMS services strongly preferred. National Fire Incident Reporting (NFIRS) preferred, or completion of training and certification within one year of hire. Equivalent combination of education and experience may be substituted for requirements.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid driver’s license and a good driving record.

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

LANGUAGE SKILLS

Must possess excellent written and verbal communication skills. Proficient in English usage, spelling, grammar, and punctuation. Ability to read and interpret documents such as policy and procedure manuals and code books. Ability to prepare and write routine reports, business letters and correspondence. Ability to effectively present information in one-on-one and small group situations to citizens, customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals for preparation of accounts payable and basic budget preparation. Ability to compute rate, ratio, percent, and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with practical problems involving a variety of concrete variables where limited standardization may exist. Ability to use independent judgment in most situations. Ability to work well with limited or no supervision.

OTHER SKILLS AND ABILITIES

Outstanding customer service and interpersonal communication skills are required. Must possess excellent written communication skills, business writing skills, principles, and procedures of record keeping. Exceptional organizational skills and attention to detail are required.

Ability to multi-task and interact in a dynamic environment using independent judgment and personal initiative. Ability to exercise independent judgment in absence of supervision. Flexibility and the ability to work independently.

MATERIALS & EQUIPMENT DIRECTLY USED

Computer, printer, copier, fax, phone, and other related office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to hold, handle, or feel; and reach with hand and arms. The employee frequently is required to talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The work environment is primary in an office setting. The noise level in the work environment is usually moderate.

The City of Golden is an Equal Opportunity Employer